Event & Conference Planning


Successful events start with a booking at UBC Robson Square.
Whether you’re planning a small meeting for a few or a spectacular conference for a few hundred, we offer the flexible space, customized catering, A/V equipment and full-service support to meet your needs.

Catering Menus
UBC Robson Square has several preferred caterers for you to choose for your event. Please make your catering order directly with your Event Planner, and let them know if you have any questions about any of our catering menus or providers.
Edge Catering menu (pdf, 292 KB)
Bread x Butter Catering menu (pdf, 1 MB)
Savoury Chef Catering menu (pdf, 3 MB)
Cultivate Catering menu (pdf, 1 MB)

Event Planning Resources
Room Rental Rates & Capacities (pdf, 130 KB)
AV & Setup Rates (pdf, 91 KB)
Floor Plan (pdf, 1 MB)
Planning Events During COVID-19:FAQ (pdf, 103 KB)

To get started, contact us at 604 827 5444 or robson.bookings@ubc.ca

Our Rooms

Our facility holds 55,000 square feet of welcoming meeting rooms, reception spaces, and a unique theatre. We offer flexible room configurations – just let our event planning team know what you need.

Virtual Tours

Plaza Level Classroom Level

Pricing

Our room rental is divided into sessions: 8am-12pm; 1pm-5pm; 6pm-10pm. We offer reduced rates for bookings of multiple sessions, and for all UBC faculties and departments.
Did you know? Special rates available for Registered Charities. UBC Robson Square welcomes Registered Charities and is pleased to offer a 20% discount on the room rental.

Sort rooms by:

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Capacity

16

Configuration
  • Boardroom
  • Hollow Square
  • U-Shape
Pricing

One Session: $410

Two Sessions: $565

Three Sessions: $700

More Info & Room Booking

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Capacity

26-86(HSBC)/26-100(C180)

Configuration
  • Theatre
  • Classroom
  • Pods
  • Boardroom
  • Hollow Square
  • U/Double U-Shaped
Pricing

One Session: $655-680

Two Sessions: $900-930

Three Sessions: $1,145-1,185

More Info & Room Booking

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Capacity

8

Configuration
  • Boardroom
Pricing

One Session: $175

Two Sessions: $275

Three Sessions: $340

More Info & Room Booking

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Capacity

10-48

Configuration
  • Theatre
  • Classroom
  • Pods
  • Boardroom
  • Hollow Square
  • U-Shape
Pricing

One Session: $305-370

Two Sessions: $445-550

Three Sessions: $580-720

More Info & Room Booking

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Capacity

16-70

Configuration
  • Theatre
  • Classroom
  • Pods
  • Boardroom
  • Hollow Square
  • U/Double U-Shaped
  • Reception
Pricing

One Session: $450-620

Two Sessions: $580-835

Three Sessions: $755-1,075

More Info & Room Booking

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Capacity

20-60

Configuration
  • Theatre
  • Classroom
  • Pods
  • Boardroom
  • Hollow Square
  • U-Shape
  • U/Double U-Shaped
Pricing

One Session: $625

Two Sessions: $855

Three Sessions: $1,105

More Info & Room Booking

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Capacity

22-80

Configuration
  • Theatre
  • Classroom
  • Pods
  • Boardroom
  • Hollow Square
  • U/Double U-Shaped
Pricing

One Session: $590

Two Sessions: $795

Three Sessions: $1,015

More Info & Room Booking

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Capacity

40-180

Configuration
  • Theatre
  • Classroom
  • Pods
  • Boardroom
  • Hollow Square
  • U/Double U-Shaped
Pricing

One Session: $1,025 - 1,240

Two Sessions: $1,410 - 1,675

Three Sessions: $1,785 - 2,140

More Info & Room Booking

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Capacity

175 fixed theatre seats, plus 65 seats on bleachers for a maximum of 240.

Configuration
  • Theatre
Pricing

One Session: $930

Two Sessions: $1,285

Three Sessions: $1,640

More Info & Room Booking

Room Image Thumbnail
Capacity

16-40

Configuration
  • Theatre
  • Pods
  • Reception
Pricing

One Session: $860

Two Sessions: $1,135

Three Sessions: $1,415

More Info & Room Booking

Room Image Thumbnail
Capacity

20-60

Configuration
  • Theatre
  • Classroom
  • Pods
  • Boardroom
  • Hollow Square
  • U/Double U-Shaped
  • Reception
Pricing

$450 for one session
$580 for two sessions
$755 for three sessions

More Info & Room Booking