Event & Conference Planning

 


Hours of Operation Update:

After an extended closure due to the global COVID-19 pandemic, we are excited to welcome you back to a renovated and upgraded facility. We are open for event bookings with health and safety protocols and extra cleaning measures in place to keep guests safe. Please contact us at robson.bookings@ubc.ca or 604-827-5444 with any questions or to book your event.

 

British Columbia’s coordinated response

Within British Columbia, the Provincial Health Office, the BC Centre for Disease Control, Ministry of Health and Vancouver Coastal Health are leading the coordinated response to COVID-19. Learn about BC’s Restart plan. We also encourage you to visit the BC Centre for Disease Control website for the latest information. The Government of Canada has an information line at 1-833-784-4397.

 

 


Successful events start with a booking at UBC Robson Square.
Whether you’re planning a small meeting for a few or a spectacular conference for a few hundred, we offer the flexible space, customized catering, A/V equipment and full-service support to meet your needs.

Event Planning Resources
Catering Menu
AV & Setup Rates
Floor Plan
Planning Events During COVID-19:FAQ


To get started, contact us at 604 827 5444 or robson.bookings@ubc.ca

Our Rooms

Our facility holds 80,000 square feet of welcoming meeting rooms, reception spaces, computer labs and a unique theatre. We offer flexible room configurations – just let our event planning team know what you need.

Pricing

Pricing is shown per a 4-hour session. We offer reduced rates for bookings of multiple sessions, and for all UBC faculties and departments.
Did you know? Special rates available for charitable organizations. UBC Robson Square welcomes charitable organizations and is pleased to offer a 20% discount on the room rental.

Welcome Back Special Rates

Welcome Back Special Offer:
Internal Clients: 30% off the regular rate + an additional 10%
External Clients: 20% off the regular rate
Charity/Government/Exams: 20% off the regular rate

All prices below in brackets reflect our ‘Welcome Back Special Offer’. All bookings must occur between September 7, 2021 and December 24, 2021 to be eligible for the special offer rate. To view full offer details,Please click here. (pdf, 3MB)

Sort rooms by:

Room Image Thumbnail
Capacity

16

Configuration
  • Boardroom
  • Hollow Square
  • U-Shape
Pricing

One Session: $395 ($316)

Two Sessions: $545 ($436)

Three Sessions: $680 ($544)

More Info & Room Booking

Room Image Thumbnail
Capacity

26-86(HSBC)/26-100(C180)

Configuration
  • Theatre
  • Classroom
  • Pods
  • Boardroom
  • Hollow Square
  • U/Double U-Shaped
Pricing

One Session: $635-660 ($508-528)

Two Sessions: $870-900 ($696-720)

Three Sessions: $1,110-1,150 ($888-920)

More Info & Room Booking

Room Image Thumbnail
Capacity

8

Configuration
  • Boardroom
Pricing

One Session: $170 ($136)

Two Sessions: $265 ($212)

Three Sessions: $330 ($264)

More Info & Room Booking

Room Image Thumbnail
Capacity

10-48

Configuration
  • Theatre
  • Classroom
  • Pods
  • Boardroom
  • Hollow Square
  • U-Shape
Pricing

One Session: $295-355 ($236-284)

Two Sessions: $430-530 ($344-424)

Three Sessions: $560-695 ($448-556)

More Info & Room Booking

Room Image Thumbnail
Capacity

16-70

Configuration
  • Theatre
  • Classroom
  • Pods
  • Boardroom
  • Hollow Square
  • U/Double U-Shaped
  • Reception
Pricing

One Session: $435-600 ($348-480)

Two Sessions: $560-810 ($448-648)

Three Sessions: $730-1,040 ($584-832)

More Info & Room Booking

Room Image Thumbnail
Capacity

20-60

Configuration
  • Theatre
  • Classroom
  • Pods
  • Boardroom
  • Hollow Square
  • U-Shape
  • U/Double U-Shaped
Pricing

One Session: $605 ($484)

Two Sessions: $830 ($664)

Three Sessions: $1,070 ($856)

More Info & Room Booking

Room Image Thumbnail
Capacity

22-80

Configuration
  • Theatre
  • Classroom
  • Pods
  • Boardroom
  • Hollow Square
  • U/Double U-Shaped
Pricing

One Session: $570 ($456)

Two Sessions: $770 ($616)

Three Sessions: $985 ($788)

More Info & Room Booking

Room Image Thumbnail
Capacity

40-180

Configuration
  • Theatre
  • Classroom
  • Pods
  • Boardroom
  • Hollow Square
  • U/Double U-Shaped
Pricing

One Session: $1,200 ($960)

Two Sessions: $1,625($1,300)

Three Sessions: $2,075($1,660)

More Info & Room Booking

Room Image Thumbnail
Capacity

175 fixed theatre seats, plus 65 seats on bleachers for a maximum of 240.

Configuration
  • Theatre
Pricing

One Session: $900 ($720)

Two Sessions: $1,245 ($996)

Three Sessions: $1,590 ($1,272)

More Info & Room Booking

Room Image Thumbnail
Capacity

16-40

Configuration
  • Theatre
  • Pods
  • Reception
Pricing

One Session: $835 ($668)

Two Sessions: $1,100 ($880)

Three Sessions: $1,370 ($1,096)

More Info & Room Booking

Room Image Thumbnail
Capacity

100

Configuration
  • Theatre
  • Reception
Pricing

One Session: $1,130 ($904)

Two Sessions: $1,565 ($1,252)

Three Sessions: $1,950 ($1,560)

More Info & Room Booking