Event & Conference Planning

Successful events start with a booking at UBC Robson Square.

Whether you’re planning a small meeting for a few or a spectacular conference for a few hundred, we offer the flexible space, customized catering, A/V equipment and full-service support to meet your needs.

To get started, contact us at 604 827 5444 or robson.bookings@ubc.ca

Event Planning Resources

• Our Room Rental Rates & Capacities sheet gives detailed information on our rooms' capacities, sizes, and rates.
• Our AV & Setup Rates sheet lets you know what AV & setup items are included with room rental and which are available for an additional fee. For livestreaming and full-scale hybrid events, please contact your Event Planner for a quote.
• Our Floor Plan document serves as a quick reference for where our rooms are located in relation to each other, especially useful when planning an event involving multiple rooms. Please also see the virtual tours of our Classroom Level and Plaza Level.
• Questions about planning events during COVID-19? Check out our Planning Events during COVID-19 FAQ.

Catering Menus

UBC Robson Square has several preferred caterers for you to choose for your event. Please choose one caterer and make your catering order directly with your Event Planner, and let them know if you have any questions about any of our catering menus or providers.

• BreadxButter Café & Events: Located just around the corner from UBC Robson Square, BreadxButter offers the freshest coffee and pastry options alongside a wide variety of choices for breakfast & lunch. Drop-off service, best suited for groups of 10-40. Weekend orders require advance notice.
• CultivATE Catering: CultivATE’s menu offers hot & cold breakfast options along with lunch selections incorporating sandwiches, soups, and salad. As part of ElevATE Society, CultivATE hires individuals with barriers to employment and their profits go to registered local charities and foundations. Drop-off service, best suited for groups up to 90 people, with staffing available for an additional fee.
• Edge Catering: Edge Catering’s custom UBC Robson Square menu is focused on providing exceptional breakfast, lunch, and break options for your meeting, conference, or class. Drop-off service, suitable for groups of any size. Hot food menu available on request. Alcoholic & non-alcoholic staffed reception options available: please contact your Event Planner for a quote.
• The Lazy Gourmet: With more than four decades as an leader in the food and beverage industry, The Lazy Gourmet has helped private and corporate clients create memorable experiences via menus that showcase locally sourced ingredients and West Coast flavours served with a signature sense of hospitality by a seasoned family of service professionals.
• Savoury Chef: With a culinary style rooted in classical cooking techniques, Savoury Chef offers a refined and modern menu for breakfast, lunch, and special events. Drop-off service, suitable for groups of any size. Hot food menu available on request. Alcoholic & non-alcoholic staffed reception options available: please contact your Event Planner for a quote.
• Tayybeh: Tayybeh is an award-winning all-women caterer with extensive experience providing corporate and private clients with exquisite breakfasts, lunches, breaks and receptions inspired by the unique and refined cuisines of the Middle East. Drop off service, staffed event options available. Service available weekdays and weekends. Please contact your Event Planner for a quote.
  

Our Rooms

Our facility holds 55,000 square feet of welcoming meeting rooms, reception spaces, and a unique theatre. We offer flexible room configurations – just let our event planning team know what you need.

Virtual Tours

Plaza Level Classroom Level

Pricing

Our room rental is divided into sessions: 8am-12pm; 1pm-5pm; 6pm-10pm. We offer reduced rates for bookings of multiple sessions, and for all UBC faculties and departments.

Sort rooms by: